Claude Prompts for Professional Email Drafting

Why Claude for Emails?

Claude excels at nuanced, professional writing. It understands tone, context, and can help you communicate clearly without sounding robotic.

The Prompts

Prompt 1: Meeting Request Email

Write a professional email requesting a meeting. Context:
- I need to meet with: [person/team]
- Topic: [what you want to discuss]
- Preferred time: [your availability]
- My relationship with them: [colleague/manager/client/new contact]

Keep it concise (under 100 words) and include a clear call to action.

Prompt 2: Follow-Up Email

Write a follow-up email. Context:
- Original context: [what you're following up on]
- How long since last contact: [timeframe]
- What I need from them: [action item]
- Tone: [friendly/professional/urgent]

Be polite but clear about next steps. Under 80 words.

Prompt 3: Difficult Conversation Email

Help me write a professional email about a sensitive topic:
- Situation: [describe the issue]
- My goal: [what outcome I want]
- Relationship: [how I know this person]
- Constraints: [anything I need to avoid saying]

The tone should be diplomatic but direct. Avoid passive-aggressive language.

Prompt 4: Thank You Email

Write a thank you email for:
- Occasion: [interview/help with project/referral/gift]
- Specific things to mention: [what they did]
- Any next steps: [if applicable]

Make it genuine, not generic. Under 100 words.

Prompt 5: Decline Politely

Help me politely decline:
- What I'm declining: [invitation/request/offer]
- Reason (if I want to share): [why]
- Do I want to leave door open: [yes/no]

Be kind but clear. Don't over-apologize.

Pro Tips

Give context - Claude writes better emails when it understands the relationship and stakes

Specify tone - "friendly but professional" vs "formal" makes a big difference

Set word limits - Emails should be scannable; ask for brevity

Review before sending - Always add your personal touch